Office / Facilities Administrator
Chichester
Permanent – Full Time

I am seeking an enthusiastic and versatile Office / Facilities Administrator to join a fantastic team in Chichester. This is a hands-on role where you will be instrumental in maintaining all facilities and ensuring a welcoming and professional environment for clients. If you excel at organisation, have exceptional interpersonal skills, and thrive in a dynamic setting, I’d love to hear from you.

Key Responsibilities

Facilities Management:

• Ensure the maintenance and smooth operation of the firm’s buildings, equipment, and systems.
• Schedule regular inspections and coordinate necessary repairs.
• Manage and oversee external contractors.
• Ensure compliance with regulatory standards.
• Act as a liaison between management and contractors.

Office Administration:

• Coordinate and maintain meeting rooms to high standards.
• Handle incoming and outgoing calls with professionalism and efficiency.
• Assist with post room operations, including courier bookings and timely mail handling.
• Maintain accurate records for Wills, Deeds, and LPAs.
• Handle internal and external inquiries regarding Wills, Deeds, and LPAs.
• Communicate with clients to obtain required identification and authorization.
• Locate, scan, and log documents for storage.
• Provide reception cover as needed, ensuring a consistent front-of-house presence.

What We’re Looking For:

• Confident, friendly, and diplomatic communication style.
• Strong attention to detail and accuracy.
• Ability to prioritise tasks and remain calm under pressure.
• Proactive and adaptable with a problem-solving mindset.
• Organised and methodical with a keen eye for detail.
• Effective both independently and as part of a team.
• Proficient IT skills, with experience in MS Office preferred.

Apply now or call Lynsey at Key Recruitment for more info