Key Recruitment are delighted to be working with a client based in Portsmouth who are looking for an experienced Personal Assistant on a permanent, full-time basis.  The salary for this position will be up to £24,500

You will provide PA support to the leadership team to ensure effective and efficient operation of their offices.

The key responsibilities for this position are:

• Manage the diaries of the designated members of the Leadership Team, generate and/or respond to meeting requests and take action to resolve clashes
• Produce correspondence, letters, reports, minutes and presentations as necessary and maintain effective and efficient filing systems
• Manage email inbox; delete unwanted emails, draft/send responses where appropriate and highlighting priorities to the LT member for action
• Arrange meetings, including Board meetings, member meetings, management team meetings, and events including the AGM, team away-days etc; make room bookings, organise relevant equipment, room set-up documentation and refreshments as required
• Arrange travel and accommodation bookings as required
• Process holiday requests, expenses and credit card reconciliations in accordance with policy and designated timescales
• Assist in the accurate and timely publication of papers ahead of meetings, including those of the Leadership Team and Board
• Make all necessary arrangements for, and liaise with Directors regarding, attendance at conferences and other Board appointments
• Assist in the organisation of Director Induction and training sessions and to maintain up to date records of such
• Send condolence letters to the next of kin of deceased pensioners and arrange donations in their memory, reporting such to the Board
• Work closely with the PA(s) and provide assistance to the wider LT when required

To be successful in this role you will need to have the following skills and experience:

·         Proven experience in a similar role, preferably in a fast-paced environment

·         Excellent IT skills, excellent knowledge of MS word, Excel and PowerPoint

·         Exceptional written & verbal skills

·         Good accuracy and attention to detail

·         Ability to work on own initiative and within a team environment

·         Flexible and adaptable

If you meet all of the above criteria then please apply on-line or contact Michelle Welsby on 02394 003397 to discuss further.